Job Opportunities

About

Job Opportunities

Thank you for your interest in working with the Institute of Noetic Sciences.

Current Openings

Custodial Services Attendant: EarthRise Transformative Learning Center

The Institute of Noetic Sciences (IONS) owns and operates the majestic 194-acre EarthRise Transformative Learning and Retreat Center in southern Petaluma, CA, where over 5,000 guests each year engage in transformational programs and practices that foster self-reflection and personal growth. With six meeting rooms, 64 lodging rooms, and meals available for up to 100 people, we are an ideal venue for workshop leaders, organizations, and groups from around the world to host events and multi-day workshops.

Job Summary

The Custodial Services Attendant is responsible for keeping all common areas clean, including eight restrooms, the dining hall and meeting room entrances, windows, rugs, tables, and patio. This position also includes several daily and weekly tasks such as collecting and driving the trash/recycling/compost down the hill, recording the septic meters, checking the spa and adding chemicals when needed, watering the garden, and leaf blowing. You will also perform very basic maintenance like changing a light bulb or plunging a toilet as well as serve as a room set up back up when needed. The ideal candidate will work successfully with coworkers, vendors, and guests as well as have good communication skills and a positive attitude. This is a full-time position working some weekends and you must have a valid driver’s license.

Key Responsibilities

  • Maintaining clean and sanitized restrooms (eight restrooms).
  • Collecting all garbage, compost, recycling from common areas and kitchen loading dock and driving a load down the hill to the dumpsters, up to 2 times a day as well as keeping the loading dock clean.
  • Cleaning and wiping down all windows, window sills, tables, and chairs a couple times a week.
  • Vacuuming rugs and mopping floors in common areas daily.
  • Regular dusting and cobweb removal. Leaf blowing and keeping the front of all buildings clear and clean.
  • Very light maintenance (e.g., changing light bulbs, plunging toilets, etc.).
  • Watering and trimming the gardens.
  • Checking and logging the septic meters.
  • Checking, logging, and adjusting the spa chemical levels.
  • Assisting meeting room set up when needed

To apply for this position, please submit a resume and a cover letter that describes your interest in working at EarthRise and your relevant experience to djonsson@noetic.org. No phone calls, please.

Development Associate

Position: Full Time in Downtown Petaluma, CA
Deadline for Application: May 15, 2017 (position open until filled)

Job Summary

The Institute of Noetic Sciences (IONS) seeks an experienced, highly organized, passionate, self-motivated and energetic individual to join our fundraising team as a Development Associate. We are looking for a candidate whose life purpose is aligned with our vision and mission.

The Development Associate will be responsible for strengthening relationships with and increasing the mid-range donor base in the service of our sustainable fundraising model. The Development Associate will focus on engaging, cultivating, and asking targeted donors to invest in IONS’ mission. The primary areas of responsibility will include maintaining a portfolio of mid-range major donors, coordinating our cyclical giving campaigns, and stewarding our planned giving program.

In addition, the Development Associate will be part of a dynamic, collaborative, and fun Engagement Team that incorporates the Development, Communications, and Community teams at IONS, as well as partnering with our scientists and educators  to deepen donor connections with the organization, its work, and our team. You will never be bored at this job, as the team is always creatively designing and executing fundraising activities, and you’ll have a great space to work, learn, and grow. The Development Associate reports to the Director of Development and Communications.

Key Responsibilities

  • Maintain moves-management portfolio of mid-range major donors ($1,000 - $5,000), ensuring ongoing and increased partnership with and contributions from your donors
    • Work with team to strategize most effective individualized approaches
    • Track all contacts in database, utilize moves-management tools to track strategies
  • Expand annual giving program through managing online, print, and call campaigns during biannual cycles, being accountable for design and execution with Engagement Team
    • Personally reach out to existing and former members to ensure ongoing and increased contributions; meet or exceed quarterly and annual targets
  • Oversee promotional and functional aspects of the planned giving program, working with IONS leadership to ensure planned giving is included in all appropriate major donor conversations, and working with new leads
  • Help to coordinate, host, and manage fundraising and member engagement events, including IONS Conference and associated fundraising events
  • Collaborate with Database Manager and finance department to appropriately track and prepare monthly, quarterly, annual, and as-needed reports and projections
  • Collaborate with Development Director and other staff to create collateral materials (annual reports and sponsorship deck, for example) for site visits and meetings
  • Work with our amazing team to implement engagement and development strategies
  • Embody the vision, mission, values and strategic objectives of the organization
  • Perform other related duties as assigned

Qualifications

  • Track record of successful non-profit fundraising, with at least three years of experience
  • Success in asking and receiving donations of $1,000 - $5,000 and ideally more
  • Experience in managing fundraising programs and campaigns, with focus on annual or monthly giving a plus
  • Excellent oral and written communication skills, including ability to clearly link IONS mission and programs with funders’ priorities
  • Disciplined self-starter who can set and achieve goals
  • Ability to prioritize projects, meet deadlines, manage several projects simultaneously and work well under pressure, while keeping a positive attitude
  • Ability to manage sensitive and confidential information with integrity
  • High level of computer literacy (Excel, Word, GoogleDocs) and familiarity using donor databases, Donor Perfect a plus
  • Understanding of budgets as they relate to programs
  • Ability to work well with diverse groups including internal and external audiences
  • Flexibility and a good sense of humor are highly desirable
  • Connections and access to like-minded potential funders a big plus

Compensation and Benefits: This is a full-time salaried position, in the range of $55,000 - $60,000, depending on experience. Position includes competitive vacation, paid holidays, and health, dental, basic life insurance and a 403b option.

To Apply: If you are interested in this position, please first visit and thoroughly explore noetic.org. Then submit cover letter and resume electronically to Hiring Manager at jobs@noetic.org by May 15, 2017.  Include your name and “Development Associate” in the subject line, and submit cover letter, resume, and writing sample as separate attachments. No phone calls, please.

Dishwasher/Prep Cook: EarthRise Transformative Learning Center

The Institute of Noetic Sciences (IONS) owns and operates the majestic 194-acre EarthRise Transformative Learning and Retreat Center in southern Petaluma, CA, where over 5,000 guests each year engage in transformational programs and practices that foster self-reflection and personal growth. With six meeting rooms, 64 lodging rooms, and meals available for up to 100 people, we are an ideal venue for workshop leaders, organizations, and groups from around the world to host events and multi-day workshops.

Job Summary

We seek a part-time, punctual, reliable, hardworking, driven, flexible Dishwasher/Prep Cook who is immediately available to work weekday and weekend AM/PM shifts. Applicants must have reliable transportation as we are inaccessible by public transit. This position includes dishwashing, cold and hot food preparation, set up and break-down of buffet, unloading order deliveries, deep cleaning, and opening and closing procedures. Must be able to lift up to 50lbs. Work requires standing for prolonged periods.

Key Responsibilities

  • Providing courteous and friendly customer service to all our guests
  • Prep Work/Cooking
    • Maintaining kitchen area, equipment, utensils in a clean and orderly condition
    • Cleaning and preparing various foods for cooking and serving
    • Setting up and breaking down buffet table
    • Maintaining order in dry storage, walk-in, and reach-in refrigerators.
    • Dishwashing and Cleaning Dish Room
  • Cleaning and Restocking Kitchen and Dining Room
  • Maintaining Garbage/Compost/Recycling bins on the loading dock
  • Helping set up and deliver Snacks and coffee/team services to meeting rooms
  • Maintaining Coffee/Tea Station in Community Building

To apply for this position, please submit a resume and a cover letter that describes your interest in working at EarthRise and your relevant experience. Email your resume to tchittenden@noetic.org. No phone calls, please.

Lead Cook: EarthRise Retreat Center

The Institute of Noetic Sciences (IONS) owns and operates the majestic 194-acre EarthRise Transformative Learning and Retreat Center in southern Petaluma, CA, where over 5,000 guests each year engage in transformational programs and practices that foster self-reflection and personal growth. With six meeting rooms, 64 lodging rooms, and meals available for up to 100 people, we are an ideal venue for workshop leaders, organizations, and groups from around the world to host events and multi-day workshops.

Job Summary

We seek a part-time, punctual, reliable, hardworking, driven, flexible professional Lead Cook who is immediately available to work weekday and weekend day-time shifts. Applicants must have reliable transportation as we are inaccessible by public transit. This position includes leading the preparation of breakfast, lunch and/or dinner, both cold and hot food, setting up and breaking-down of buffet, unloading order deliveries, deep cleaning, opening and closing procedures. Natural, whole food experience a plus.

Key Responsibilities

  • Upholding EarthRise Center’s Standards
  • Customer Service/Front of House
    • Providing courteous and friendly customer service
    • Answering customer questions
    • Helping to accommodate those with special dietary needs
  • Prep Work/Cooking
    • Leading staff with clear directions
    • Utilizing safety and sanitation procedures (serve-safe certification required-after employment ok)
    • Maintaining kitchen area, equipment, utensils in a clean and orderly condition
    • Cleaning and preparing various foods for cooking and serving
    • Setting up and breaking down buffet table
    • Rotating and maintaining order in dry storage and close door all the way
    • Rotating and maintaining order in walk-in and close door all the way
    • Rotating stock in reach-in fridge and cleaning interior and exterior as necessary
  • Clean Up of the Kitchen
    • Sweeping/mopping floors
    • Wiping/sanitizing counters
    • Putting dishes away
    • Putting leftover food away with date and expiration date
    • Breaking down coffee area (Night)
    • Bringing compost and recycling outside and covering tightly (Night)
    • Sanitizing all counters and sinks (including floor drains as necessary)
    • Cleaning flat top, range, top of oven
  • Clean-up of the Dining and Serving Areas
    • Sweeping/Mopping the Floors
    • Wiping Down/Sanitizing Tables
    • Clearing Remaining Dishes from Tables
  • Snacks
    • Putting Together Cheese Plates and Fruit
    • Bringing Cups, Plates, Mugs, and Napkins
    • Fresh Coffee
  • Coffee
    • Brewing both regular and decaf as needed
    • Keeping both regular and decaf grounds stocked
    • Refreshing half n half as needed
    • Keeping area clean and orderly
    • Stocking teas
    • Replacing garbage with clean can liner
  • Whatever Comes Up that needs Doing/Fulfilling Management’s requests
    • Communicating with staff and management

To apply for this position, please submit a resume, salary requirements, and a cover letter that describes your interest in working at EarthRise and your relevant experience to tchittenden@noetic.org. No phone calls, please.

Website Associate

Position: Full Time in Downtown Petaluma, CA

Deadline for Application: June 30, 2017 (position open until filled)

The Institute of Noetic Sciences (IONS) seeks an experienced, detail oriented, and creative individual with a positive attitude to join our communications team as a Website Associate. We are looking for a candidate who will enjoy being part of a nonprofit organization dedicated to supporting individual and collective transformation through consciousness research, transformative learning, and engaging a global community in the realization of our human potential.

Job Summary

The Website Associate joins a dynamic, fun, inspiring engagement team committed to sharing the message and impact of IONS. This position provides support for IONS’ communications and development efforts and involves: making regular website updates; formatting content for email newsletters; graphics production; audio and video processing; overseeing and administering multiple websites and various social tools; supporting online learning platforms, and partnering with other staff members to create and distribute compelling content across multiple platforms and formats for purposes including education, fundraising, marketing, and member and donor engagement. There is ample opportunity for creative expression in the design, development, and execution of our communication and fundraising strategies.

Reports to: Director of Development & Communications

Key Responsibilities:

Digital Content Production and Management:

  • Web content updates supporting multiple websites, including HTML and CSS coding, mainly within Drupal CMS.
  • Format and send news and marketing emails using content provided by marketing/communications team.
  • Create and process digital graphics.
  • Provide support in creating and updating compelling content including highly shareable assets such as eblasts, web content, blog posts, and social media content.
  • Convert and format audio and video files for web distribution.
  • Assist in developing and producing digital marketing and fundraising collateral.
  • Ensure all content is consistent in terms of style and quality and optimized for search and user experience in all channels.

Digital Communications Tools and Policies:

  • Maintain and administer Drupal 7 websites.
  • Maintain and administer IONS social accounts including Facebook, Twitter, YouTube, etc.
  • Participate in efforts to improve policies, procedures, and tools used in supporting digital/web content management, production, and distribution functions.
  • Help implement and maintain a central digital asset management system.
  • Document digital communications structures and processes for internal tracking and training.
  • Work closely with IT department to ensure web server maintenance is up-to-date.
  • Respond to web-specific inquiries and re-direct other requests to appropriate staff.
  • Provide regular metrics reports on website traffic, SEO analytics, social media interactions, and email campaign performance.

Qualifications

Every position at IONS requires dependability, reliability, and integrity; excellent capacities for teamwork and collaboration; the ability to use good judgment, be proactive, work independently, and take initiative; excellent verbal and written communications skills; excellent time management skills; and technical capacities and proficiency. In addition, this position requires the following:

  • 2+ years experience in creating content for the web and social media.
  • 2+ years experience using Drupal content management system; knowledge of contributed modules (including Views, Panels and related modules, and Entity Reference) a big plus.
  • Be able to hand-code basic HTML5 and CSS3 -- must be able to “get under the hood” and troubleshoot layout and display issues.
  • Knowledge of online marketing, social media, and email best practices.
  • Excellent writing and communication skills.
  • Strong design sensibilities preferred.
  • Knowledge of Google Analytics and social media marketing measurement and applications.
  • Experience using production tools for graphics (i.e. Photoshop, etc...), audio/video (i.e. FinalCut Pro, iMovie, etc.), and HTML (i.e. Dreamweaver, etc.).
  • Experience with digital content distribution tools (i.e. Amazon Web Services, YouTube, Vimeo, etc.).
  • Knowledge of social media aggregation and management tools (i.e. HootSuite, Buffer).
  • Extremely resourceful, detail-oriented, organized, and communicative.
  • Awareness/understanding of noetic science and/or noetic experiences is extremely helpful.

Compensation and Benefits: This is a full-time salaried position, in the mid-$50k range, depending on experience. Position includes competitive vacation, paid holidays, and health, dental, basic life insurance and a 403b option.

To Apply: Send a cover letter explaining why you would be a good fit for this position, along with your resume to communications@noetic.org with “Website Associate” in the subject line. No phone calls or recruiters please. Position is open until filled.

Nondiscrimination Policy

The Institute of Noetic Sciences is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. Company policy prohibits unlawful discrimination based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

About the Institute of Noetic Sciences

The Institute of Noetic Sciences is a non-profit organization that is dedicated to fostering a transformation in consciousness through science, education, and community. We conduct, advance, and broaden the science of what connects us, reaching new understandings about the nature of reality and our extended capacities. From what we learn, we create real-world tools that empower people to apply conscious awareness in their personal lives, and in healthcare, education, and business. We host a vibrant community of explorers and change agents who are working together to make a difference in the world. We also own and operate the majestic 194-acre EarthRise Transformative Learning and Retreat Center in Petaluma, CA, where over 5000 guests each year engage in transformational programs and practices that foster self-reflection and personal growth.